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Capturing Online Patient Medical Information

Some IVF clinics wish to capture online patient medical information. This page presents some considerations and possible alternatives.

Considerations

If you wish to capture online patient medical information, here are some important considerations:

1. What's the advantage of collecting the digital information online? For example, will you migrate that information into your internal patient medical record system (if you have one)? If so, how will you do that? You would need to map fields from one system to another system.
    
2. Will you be following the strict HIPPA requirements for security and privacy? You may want to review these pages published by the U.S. Department of Health & Human Services:
    
   • Security Rules
   • Privacy Rules
      
3. For patients that need to answer the questions in their computer in two sittings, how will they maintain their information online if they have to leave the web form. If you provide a password to them, so they can come back to their partially completed forms, then you'll need to find a way to maintain their information over time, on the server.
    
4. Is all of the above worth the "bang for the buck?" Are there other alternatives?

Alternatives to Capturing the Information Online

If the above considerations seem rather large, IHR offers the following alternatives to capturing patient medical information online:

1. Convert your MS Word files (e.g. 10-page Patient Medical Form) into a PDF files. You can then upload the PDF files to your website for patients to download to their computer, print the form, handwrite their answers on the form, and return the completed form to your office. These two IHR pages provide additional information:
    
   • Setting Up Online Internal Forms
   • Creating PDF Files
      
2. Here is a fancier method. You can convert your MS Word file into a PDF form file which works as an online form, as follows: You create a PDF form with data fields which a user can actually file in and save to their computer. The advantage here is that the user types their information into the form, which looks better than handwritten information.

Feel free to contact IHR if you have any questions about adding online forms to your website.
 

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